Privacy Policy

Clan Language Schools Privacy Policy for Website

Last Updated: 25 November 2023

At CLAN Language Schools Ltd. (CLAN), we are committed to protecting the privacy and confidentiality of personal information entrusted to us by our students, staff, clients, and other individuals. This Privacy Policy outlines how we collect, use, disclose, and protect personal information in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR). 

Collection of Personal Information

We collect personal information from individuals when it is necessary for the provision of our educational services, administration of programs, recruitment of staff, and other legitimate purposes. Personal information may include, but is not limited to:

- Name, contact details, and address

- Date of birth

- Academic records and qualifications

- Financial information for billing and payment processing

- Health and medical information for safeguarding purposes

Use of Personal Information

Personal information is used solely for the purposes for which it was collected, including:

- Providing educational services and support to students

- Administering enrolment, registration, and academic records

- Communicating with students, parents/guardians, staff, and other stakeholders

- Processing payments and billing for services rendered

- Managing employment and recruitment processes

- Complying with legal and regulatory obligations


Disclosure of Personal Information

 We may disclose personal information to third parties under certain circumstances, including:

- Service providers and vendors engaged to assist with the provision of our services

- Regulatory authorities and government agencies as required by law

- Educational institutions or partners for collaborative programs or initiatives

- Legal advisors or professional consultants for legal or regulatory compliance purposes


Data Security and Confidentiality

 CLAN implements appropriate technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. We maintain the confidentiality and integrity of personal information in our possession and ensure that access is restricted to authorised personnel only.


Retention of Personal Information

 We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Upon expiration of the retention period, personal information is securely disposed of or anonymized to prevent unauthorized access or use. Personal data may be stored for up to 6 years as per the SSRO Policy.  


Individual Rights

 Individuals have rights regarding their personal information under applicable data protection laws, including the right to access, rectify, or delete personal information held by CLAN. Requests to exercise these rights should be submitted in writing to the Data Protection Officer.


Updates to Privacy Policy

 CLAN reserves the right to update or modify this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be communicated through appropriate channels.


Contact Information

 For inquiries or concerns regarding this Privacy Policy or our data protection practices, please contact:

 CLAN Language Schools Ltd.

By using our website, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.